Managing Your Thesis: a Quick Reference Guide

-Higher Degree by Research Students and Supervisors

Managing Your Thesis: a Quick Reference Guide
 
IncorporatingDissertation is provide by Custom Thesis http://www.ukthesis.org/

Process Management
and
Risk Management

Embarking on a Higher Degree thesis is a bit like joining the circus - it can be precarious, like walking a tightrope, just one slip-up and you are headed for a fall.  It can be a juggling act – trying to keep several balls in the air at once.  Not to mention taming a lion – the thesis can be a scary beast, difficult to control.  While the circus performer may need years of training to get things right, fortunately for the HDR candidate, managing one’s thesis can be a lot less painful if you embark on it armed with the right knowledge and a project-management-style approach to getting started.  Limited enrolment durations  for HDR degrees means that time management and careful planning is crucial – so the earlier you can get organized and on the right track the more time you will have to spend doing the really exciting stuff – your research!!

The purpose of this document is to provide a quick reference guide covering all of the major processes and risks associated with undertaking a higher degree by research.  In essence it’s a one-stop-shop detailing who’s responsible for what and where to get more information.  The document is divided into two tables, one titled “Process Management”, and the other “Risk Management”. 

Spanning from admission to graduation, the Process Management table summarises all of the major tasks involved in doing a research degree (both administrative and research-related), the person/area responsible for initiating the task, and the associated resource or website for accessing additional information.  Dissertation is provide by Custom Thesis http://www.ukthesis.org/

The Risk Management table provides a comprehensive list of common risks, how to avoid them, or alternatively, how to recover if the risk has already become a reality!  Where applicable, contact details have been provided to direct students and staff to further information.

This document is best viewed electronically for easy reference to web links.

For more information or clarification on any of the points contained in this guide, please contact the Graduate Studies area in the Office of Research and Development, 9266 7863.

Higher Degree by Research Students and Supervisors

Managing Your Thesis: a Quick Reference Guide

Incorporating

Process Management and Risk Management

Glossary of responsible persons and contacts, by Enrolling Area, Faculty and Central/Other#p#分页标题#e#

Enrolling Area Faculty Central/Other

CTC  Chair, Thesis Committee (who
will become Chair of the Thesis Examining Panel)
HOEA Head of Enrolling Area
PGC Postgraduate Coordinator
SGSC School Graduate Studies Committee
TC Thesis Committee 
FGSC Faculty Graduate Studies Committee
FGSO Faculty Graduate Studies Officer (refers also to “Research Student Coordinator”, Curtin Business School) 
AEC Animal Ethics Committee
DGS Dean, Graduate StudiesDissertation is provide by Custom Thesis http://www.ukthesis.org/
EO Ethics Officer, ORD
HREC Human Research Ethics Committee
IBC Institutional Biosafety Committee
IO International Office
ORD Office of Research and Development
CRC Corporate Risk and Compliance
TLC The Learning Centre, University Life
CELC Curtin English Language Centre
TEO Thesis Examinations Officer, ORD
UGSC University Graduate Studies Committee
 Dissertation is provide by Custom Thesis http://www.ukthesis.org/

Process Management

  Process Management
Task Responsibility Resources Available
1 Application for Admission / Scholarship  
1.1 Obtain “Application for Admission to a Higher Degree by Research”, or if appropriate, combined Admission/scholarship form - Student - Application for Admission to a Higher Degree by Research http://research.curtin.edu.au/forms/forms.cfm#admission
- Application forms for scholarships http://scholarships.curtin.edu.au/postgraduate/

1.2 Identify research area - Student, PGC, Potential Supervisor - See prospectus or website of relevant enrolling area, or contact PGC
1.3 Identify potential Supervisors  - Student, PGC - Register of Supervisors, by Faculty:
http://research.curtin.edu.au/about/register/register.cfm

1.4 Identify coursework if required - Student, PGC, Supervisor - See Handbook:  http://handbook.curtin.edu.au/

1.5 Prepare research proposal (as per Faculty guidelines if available)  - Student, Supervisor - 
1.6 Submit application -
Domestic students to HOEA;
International students to the IO - Student, PGC, HOEA,IO - #p#分页标题#e#
1.7 Consider admission application - IO, SGSC, FGSC - 
1.8 Accept/reject admission application - SGSC, FGSC - 
2 Enrolment  
2.1 Complete and submit “Enrolment/Change of Enrolment” form as appropriate (see Handbook) - Student, Supervisor - http://research.curtin.edu.au/forms/forms.cfm#enrolment
- http://handbook.curtin.edu.au/Dissertation is provide by Custom Thesis http://www.ukthesis.org/

2.2 Process enrolment in thesis and coursework units - FGSO - 
2.3 Activate OASIS account (student portal – includes Official Communications Channel; student email accounts; learning support systems; and student record (i.e. eStudent) and access at least once a week to receive official communications from the University) - Student – checking required (ONGOING/WEEKLY) - https://oasis.curtin.edu.au/

2.4 Request workspace (if needed)
 - Student - 
2.5 Allocate workspace  - FGSO (where applicable) , PGC or Supervisor - 
2.6 Identify facilities/resources needed to get started - Student, PGC, Supervisor - 
3 Orientation & Registration for Professional Development Activities  
3.1 Attend University/Faculty Orientation sessions, and relevant seminars such as those offered through the “Enriching Postgraduate Teaching and Learning” series and “Surviving IT” series - Student - http://research.curtin.edu.au/seminars/pgorientation.cfm
- http://research.curtin.edu.au/seminars/  Dissertation is provide by Custom Thesis http://www.ukthesis.org/

3.2 Clarify roles and responsibilities of students/staff (See Guidelines on ORD website) - Student, Enrolling Area, Faculty, University - Guidelines for research students:
http://research.curtin.edu.au/guides/hdrguidelines/index.cfm
- See Guidelines for HOEAs, PGC, and Thesis Committee:
http://research.curtin.edu.au/guides/guidelines/index.cfm

3.3 Familiarise with Curtin Rules - Student - http://research.curtin.edu.au/forms/policies.cfm#rules#p#分页标题#e#

3.4 Familiarise with the document outlining Essential Facilities (including Consumables and Fieldwork funding) - Student - See “Essential Facilities for On-Campus HDR Students” and “Essential Facilities for Off-Campus HDR Students” via http://research.curtin.edu.au/forms/policies.cfm#essential

3.5 Contact Faculty Librarian for Information Searching advice.
Register for the Library’s “Mastering Research Resources” seminars  - Student - http://library.curtin.edu.au/about_us/corporate/staff/fac_staff.html
- http://library.curtin.edu.au/services/services_for_groups/postgraduates/#skills

3.6 Register for ATN modules if desired - Student - http://research.curtin.edu.au/seminars/atnleap.cfm
- http://research.curtin.edu.au/seminars/atnmore.cfm
- http://research.curtin.edu.au/seminars/atnmyc.cfm

3.7 Register for other seminars additional to the above professional development programs as appropriate - Student - http://research.curtin.edu.au/seminars/library.cfm
- http://research.curtin.edu.au/seminars/tlc.cfm
- http://research.curtin.edu.au/seminars/otherareas.cfm

4 Provisional Candidature and Application for Candidacy  
4.1 Meet Supervisor as agreed
Go through the “Guidelines for Establishing the Supervisory Relationship” - Student, Supervisor - http://research.curtin.edu.au/forms/policies.cfm (listed under “Guidelines”)
4.2 Determine Thesis Committee - Student, Supervisor, SGSC
 - 
4.3 Obtain Application for Candidacy form - Student - http://research.curtin.edu.au/forms/forms.cfm#candidacy

4.4 Attend seminar on preparing candidacy Dissertation is provide by Custom Thesis http://www.ukthesis.org/

View “Preparing Your Application for Candidacy” (an online guide) - Student, Supervisor - http://research.curtin.edu.au/seminars/#p#分页标题#e#
- http://research.curtin.edu.au/guides/hdrguidelines/candprep.cfm

4.5 Review literature - Student - 
4.6 Develop agreed program timeframe - Student, Supervisor - 
4.7 Develop budget/resources for conduct of study - Student, Supervisor, HOEA - 
4.8 Consider human, animal and/or other ethical issues - Student, Supervisor - http://research.curtin.edu.au/guides/ethics.cfm (for humans and animals)
- http://www.edusafe.edu.au/ (for Biosafety, Radiation and Hazardous Substances)
4.9 Consider copyright, ownership of intellectual property and authorship issues - Student, Supervisor - http://research.curtin.edu.au/forms/policies.cfm#copyright
- http://research.curtin.edu.au/forms/policies.cfm#ip
- http://research.curtin.edu.au/forms/policies.cfm#authorship

4.10 Submit Application for Candidacy for Enrolling Area review/present and revise application as required - Student, Supervisor, PGC, SGSC - 
4.11 Check with Supervisor for any additional Candidacy requirements such as a seminar presentation. - Student, Supervisor - 
4.12 Submit Application for Candidacy to FGSC - Enrolling Area  - 
4.13 Obtain ethics application forms, if necessary - Student, Supervisor - http://research.curtin.edu.au/guides/ethics.cfm (for humans and animal)
- http://www.edusafe.edu.au/ (for Biosafety, Radiation and Hazardous Substances)
4.14 Application for Candidacy considered/approved - FGSC - 
4.15  Submit ethics application to appropriate Ethics Committee Dissertation is provide by Custom Thesis http://www.ukthesis.org/

 Check with FGSO re timing of submission – some Facultys may prefer ethics submission prior to submission of Application for Candidacy - Student, Ethics Officer – ORD, Ethics Officer/s - Edusave
 - http://research.curtin.edu.au/guides/ethics.cfm (for humans and animals)
- http://www.edusafe.edu.au/ (for Biosafety, Radiation and Hazardous Substances)
4.16 Submit application to appropriate external ethics committee (as necessary) - Student - #p#分页标题#e#
5 Confirmed Candidature  
5.1 Develop a time line/schedule - Student, Supervisor - 
5.2 Collect data/process data.
(Data entry assistance available from the ORD.)
Register for seminars/modules related to Information Management - Student, Supervisor - http://research.curtin.edu.au/about/staff.cfm#data
- http://research.curtin.edu.au/seminars/

5.3 Analyse and interpret data.
Contact the ORD for Specific Statistical Software support and seminars in SPSS; and relevant seminars in NVivo - Student, Supervisor - http://research.curtin.edu.au/about/staff.cfm#data
- http://research.curtin.edu.au/seminars/

5.4 Begin writing draft chapters, develop skeleton framework.  Register for seminars that give advice on thesis writing and document management. - Student - http://research.curtin.edu.au/seminars/

5.5 Review formatting requirements for Digital Thesis submission (to ease digital lodgment) - Student - http://research.curtin.edu.au/forms/forms.cfm#digital
- contact ADT Coordinator: [email protected]

6 Review Progress  
6.1 Review progress regularly - Student, Supervisor (ongoing) - Dissertation is provide by Custom Thesis http://www.ukthesis.org/
6.2 Complete “Annual Progress Report” (submitted online in August each year)
If you are a sponsored international student, you will also complete “International Sponsored Student Report (ISSR)” (submitted online in March each year) - Student, Supervisor, Enrolling Area, Faculty - http://research.curtin.edu.au/guides/hdrguidelines/apr.cfm
- http://research.curtin.edu.au/guides/hdrguidelines/issr.cfm

6.3 Complete the “Curtin Annual Student Satisfaction (CASS) Survey” (submitted online in August each year) - Student, University - http://planning.curtin.edu.au/mir/cass.cfm

7 Research Dissemination  - 
7.1 Present Enrolling Area/Faculty seminars - Student - 
7.2 Present conference papers/posters - Student - #p#分页标题#e#
7.3 Submit papers to journals - Student, Supervisor - “Information Regarding Authorship and Joint Authorship for Higher Degree by Research Students and Their Supervisors” via http://research.curtin.edu.au/forms/policies.cfm#authorship

8 Thesis Finalisation   
8.1 Format thesis according to the Rules and conventions in field of study. (See Section 11, ‘Thesis Submission for Examination’ of Rule 10: Degree of Doctor by Research and
Rule 11: Degree of Master by Research). 
 - Student, Supervisor - http://research.curtin.edu.au/forms/policies.cfm#rules

8.2 Edit/review thesis
See “Guidelines for the Editing of Research Theses by Professional Editors”
 - Student, Supervisor - http://research.curtin.edu.au/forms/policies.cfm#editing

9 ExaminationDissertation is provide by Custom Thesis http://www.ukthesis.org/
  
9.1 Nominate examiners and change Thesis Title (if necessary) using “Variation to Candidacy Details/Nomination of Examiners” - Supervisor, HOEA, SGSC, FGSC - See “Variation to Candidacy Details/Nomination of Examiners” via http://research.curtin.edu.au/forms/forms.cfm#thesisexam

9.2 Obtain approval for Title Page - Student, TEO - ORD - See “Thesis Title Page Details” via http://research.curtin.edu.au/forms/forms.cfm#thesisexam

9.3 Arrange 3 temporary bound copies and pre-pay the permanent binding of 4 copies.
 - Student, Guild Copy & Design Centre - See “Thesis Submission Information” via http://research.curtin.edu.au/forms/forms.cfm#thesisexam

9.4 Submit thesis to TEO - ORD
together with “Copyright and Release of Thesis for Examination” form and copy of binding receipt. - Student, TEO - ORD - See “Thesis Submission Information” and “Copyright and Release of Thesis for Examination” via http://research.curtin.edu.au/forms/forms.cfm#thesisexam

9.5 Thesis Examination
(thesis sent to examiners who are asked to complete report within 6 weeks) - TEO – ORD, Examiners - See “Advice for Examiners for the Degree of Doctor” via #p#分页标题#e#http://research.curtin.edu.au/forms/forms.cfm#thesisexam
Dissertation is provide by Custom Thesis http://www.ukthesis.org/
9.6 Review examiners’ reports and provide instructions to HDR student - CTC - See “Examination Report form” and
”Thesis Examination Report of Chairperson” via http://research.curtin.edu.au/forms/forms.cfm#thesisexam

9.7 Make amendments to thesis - Student, Supervisor - 
9.8 Prepare response to examiners’ reports and submit to CTC
 - Student - 
9.9 Submit recommendation to SGSC/FGSC/UGSC
 - CTC - 
9.10 Submit final thesis copies to ORD
  - Student - See “Thesis Submission Information” via http://research.curtin.edu.au/forms/forms.cfm#thesisexam

10 Digital Thesis Submission  
10.1 Lodge electronic copy of thesis to Library for adding to the Australasian Digital Thesis Program - Student / Library  - See “How to Include Your Thesis in the ADT Program" via http://library.curtin.edu.au/find_information/collections/howtoinclude.html
- “Guidelines for the Submission of Digital Theses of Higher Degree by Research Students” via http://research.curtin.edu.au/forms/forms.cfm#digital

10.2 Complete and submit the “Verification Form for the Submission of Digital Theses of Higher Degree by Research Students” form, and, if necessary, the “Permanent Embargo Application Form for the Submission of Digital Theses of Higher Degree by Research Students” form.
 - Student - See the “Verification Form for the Submission of Digital Theses of Higher Degree by Research Students” and the “Permanent Embargo Application Form for the Submission of Digital Theses of Higher Degree by Research Students” via http://research.curtin.edu.au/forms/forms.cfm#digital
- Contact ADT Coordinator: [email protected]

11 Graduation  
11.1 Graduation
View Graduations website - Student - http://graduations.curtin.edu.au/

11.2 Complete the “Course Experience Questionnaire” (CEQ) when received
 - Student - #p#分页标题#e#http://planning.curtin.edu.au/mir/ceq.cfm

11.3 Complete the “Postgraduate Research Experience Questionnaire” (PREQ) when received
 - Student - http://planning.curtin.edu.au/mir/preq.cfm

Dissertation is provide by Custom Thesis http://www.ukthesis.org/
Risk Management

   Risk Management
Risk Area Preventative Measures  Recovery Measures More Information / Contacts
1.  Research Design   - Code for the Responsible Conduct of Research http://research.curtin.edu.au/forms/policies.cfm#conduct

1.1 Sampling Problems – sample unavailable or insufficient - Ensure sample of sufficient size and accessible before finalising research questions and design - Identify alternative sample
- Revise research questions/change project aims/objectives
- Increase the number of variables to broaden sample parameters
- Look at alternative analyses/interpretations
- Lobby interest/ownership - Supervisor
1.2 Equipment Failure - Ensure regular maintenance is undertaken
- Allow for sufficient funding for repairsDissertation is provide by Custom Thesis http://www.ukthesis.org/

- Identify alternative sources/type of equipment - Use alternative sources/type of equipment as appropriate - Supervisor, PGC
1.3 Data lost - Back-up data regularly -  - IT officer in Enrolling Area or Faculty
1.4 Publication of similar research - Regularly search electronic publications databases
- Continue literature review throughout candidature
- Ensure timely submission - Modify project - Supervisor
- Faculty Librarian – see http://library.curtin.edu.au/about_us/corporate/staff/fac_staff.html

1.5 Rejection of grant application that leads to lack of funding -  - Revise proposal and resubmit
- Identify alternative sources of funding
- Take leave of absence - Supervisor
- ORD – Grants area
http://research.curtin.edu.au/guides/grants.cfm

2 Safety and Insurance Cover   
2.1 Contravention of Occupational Health and Safety policies:
 - Know and comply with relevant policies#p#分页标题#e#
 -  - Contact the Edusafe representatives
http://edusafe.curtin.edu.au/about.html
- See the Edusafe policies website
http://edusafe.curtin.edu.au/curtin/policies/index.html for links to following policies:
Animal Houses (Safety in)
Biological HazardsDissertation is provide by Custom Thesis http://www.ukthesis.org/
Disposal of Hazardous Medical Waste
Emergency Response (Evacuation)
Fieldwork Safety
Incidents and Hazard Reporting
Occupational Health and Safety Policy
Personal Protective Equipment
Safe Use of University Vehicles
Working Alone or in Isolation
See also
- Biosafety
http://edusafe.curtin.edu.au/curtin/biosafety/index.html
- Managing Hazardous Substances http://www.edusafe.curtin.edu.au/curtin/hazardous.html
- Radiation Safety http://www.edusafe.curtin.edu.au/curtin/radiation/index.html

2.2 Identify and control risks specific to research - Complete the “Biological Agents Risk Assessment” -  - See the "Research Involving Biological Agents” assessment form
http://edusafe.curtin.edu.au/documents/biologicalagentsriskassessment.doc

2.3 Insufficient insurance cover -  -  - See the Personal Accident Insurance information at http://corporaterisk.curtin.edu.au/insurance/personal_accident.cfm

3 Ethics   
3.1 Ethics review takes too long - Read ethics guidelines/ contact EO - ORD
- Find out Ethics Committee deadlines and processes
- Review ethical issues carefully at candidacy and revise methods/data collection appropriately - Modify scope/design of project if ethics committee identifies contentious issues - Contact EO - ORD http://research.curtin.edu.au/about/staff.cfm#ethics
- See Guidelines/Policies for Human Research: http://research.curtin.edu.au/guides/human.cfm
- See Guidelines/Policies for Animal Research: http://research.curtin.edu.au/guides/animal.cfm
- Attend seminar “Research Involving Humans: What You Need To Know About Ethics” via #p#分页标题#e#http://research.curtin.edu.au/seminars/

3.2 Application rejected –unethical - Identify all ethics requirements
- Ensure ethics requirements can be met (see guidelines)Dissertation is provide by Custom Thesis http://www.ukthesis.org/
- Implement  - Modify project if ethical issues expose participants, University or HDR student to significant risk - Supervisor, EO
3.3 Application rejected – objectives not achievable/ inappropriate for course - Set goals appropriate for a Masters/PhD - Modify scope/design of project if it is inappropriate for degree level or student’s skill level - Supervisor
4 IP and Copyright   
4.1 Disputes -Intellectual Property  - Clearly identify the aspect/section of a larger research grant you are working on
- Clarify/get prior agreement on intellectual property issues especially where there are industry partners/external sponsorship - Finalise agreements/settle disputes during application for candidacy process - See Ownership of Intellectual Property Policy
http://www.policies.curtin.edu.au/policies/research.cfm
- See IP Commercialisation information http://research.curtin.edu.au/ip/
- Contact IP Commercialisation - http://research.curtin.edu.au/about/staff.cfm#ip
- Supervisor, CTC
4.2 Disputes – authorship - Clarify/get agreement on authorship issues prior to writing papers  - Supervisor
- “Information Regarding Authorship and Joint Authorship for Higher Degree by Research Students and Their Supervisors” via http://research.curtin.edu.au/forms/policies.cfm#authorship

4.3 Disputes – funding - Clarify/get prior agreement on funding issues for Essential Facilities; experimental/design costs; conference attendance  - See document outlining Essential Facilities via http://research.curtin.edu.au/forms/policies.cfm#essential
- Supervisor, PGC
4.4 Infringement of Copyright - Obtain information on Copyright Act requirements   - See ORD links to information http://research.curtin.edu.au/forms/policies.cfm#copyright
- See Copyright website: http://www.copyright.curtin.edu.au/ #p#分页标题#e#
- See Sample letter requesting permission to reproduce material in a thesis via http://research.curtin.edu.au/forms/forms.cfm#thesisexam
- Contact: Copyright and Compliance Officer
http://www.copyright.curtin.edu.au/contact/

5 Student Issues   Dissertation is provide by Custom Thesis http://www.ukthesis.org/
5.1 Personal issues interfere with progress - Take leave of absence (not international onshore students, unless for sickness or bereavement, in line with visa requirements)
- Take annual leave (if available)
- Take sick leave (if available)
- Communicate with Supervisor/PGC/ FGSO/Scholarships Officer if appropriate
- Seek assistance from University Counselling Service - Re-apply for admission when able to commit
- Document in Annual Progress Report - Supervisor, PGC, FGSO
- University Counselling Service: http://counselling.curtin.edu.au/

5.2 Language Difficulties - Ensure language requirements met in selection process
- Enrol in bridging program through CELC
- Enrol in TLC's “StudyPlus Language Support” program
- Access resources via UniEnglish website
- Understand roles in relation to thesis editing
- Work with other students
- Take part in poster/paper/proposal presentations - Consult TLC and CELC regarding English language courses - For English Language Bridging contact CELC: http://www.humanities.curtin.edu.au/future_students/celc/
- See TLC via http://learningcentre.curtin.edu.au/home/index.cfm
- UniEnglish:
http://unienglish.curtin.edu.au/
- See Guidelines for the Editing of Research Theses by Professional Editors
http://research.curtin.edu.au/forms/policies.cfm#editing

5.3 Inadequate student research capability - SGSC/FGSC ensure rigorous selection process, ensure eligibility criteria met
- Supervisor/TC monitor progress closely
- Enrolling Area counsels student re coursework units/ professional development programs to improve research skills
 - Supervisor to counsel student on suitable alternate course e.g. convert from Doctoral to Masters degree
- HOEA make decision to terminate enrolment as last resort
- University analyse reasons for limited skills and adapt support processes - See Handbook for coursework units #p#分页标题#e#http://handbook.curtin.edu.au/
- See Professional Development programs for HDR students http://research.curtin.edu.au/seminars/
- 
5.4 Student leaves for employment/Dissertation is provide by Custom Thesis http://www.ukthesis.org/
fails to complete on time - Apply for completion scholarship/other scholarship extensions
- Convert to part-time/reschedule timeline
- Take Leave of Absence (LOA) when progress too slow
- Submit Extension of Time to Submit Thesis form
- Eliminate time consuming/ low priority tasks if possible
- Withdraw from the course - Re-apply for admission when able to commit time to thesis
 - See application for Completion Scholarships
http://scholarships.curtin.edu.au/scholarship.cfm?id=16
- Consult FGSO / amend enrolment to part-time
http://research.curtin.edu.au/forms/forms.cfm#enrolment
- See LOA form
http://research.curtin.edu.au/forms/forms.cfm#leave
- See Extension of Time to Submit Thesis form
http://research.curtin.edu.au/forms/forms.cfm#enrolment

5.5 Student unable to pay International fees - Seek other non-Enrolling Area sources of funding
- Seek advice from International Office
- WD from the course - Re-apply for admission when able to pay fees - PGC
- IO via http://international.curtin.edu.au/contact-us.htm

5.6 Student loses interest - Select motivating topic at the start
- Enrolling Area ensures a dynamic research culture
- Improve communication between student/supervisor
- Look for warning signs e.g. procrastination
- Register for support programs/seminars – especially viDissertation is provide by Custom Thesis http://www.ukthesis.org/
a theTLC
- Talk to fellow students in research area - Seek counselling  from University Counselling  Service
- Seek advice from CUPSA
- Take LOA to re-focus and prioritise (not international onshore students, unless for sickness or bereavement, in line with visa requirements) - University Counselling Service
http://counselling.curtin.edu.au/#p#分页标题#e#
- Contact CUPSA
http://www.guild.curtin.edu.au/go/representation/departments/cupsa

6 Supervision   
6.1 Dispute between student and supervisor - Understand each other’s roles and expectations
- Agree on dispute resolution process when initiating relationship - Seek timely involvement of Thesis Committee and/or Postgraduate Coordinator
- Follow Complaint Mechanism procedures and Grievance Resolution Policy - See “Guidelines for Establishing the Supervisory Relationship” (under Guidelines) via http://research.curtin.edu.au/forms/policies.cfm
- See complaint information http://research.curtin.edu.au/forms/policies.cfm#complaints
- For student advocacy, contact CUPSA http://www.guild.curtin.edu.au/go/representation/departments/cupsa

6.2 Supervisor resigns from University - Ensure have co/ associate supervisors who play active role in supervision - CTC, HOS appoint suitable replacement
- Student take LOA if delay in finding replacement Supervisor - CTH, PGC, HOEA
6.3 Supervisor goes on Study Leave (or absent from Uni > 3 months) - Ensure have co/associate supervisor/s who play active role in supervision - Appoint absent Supervisor as an Associate Supervisor to assist by electronic means - See “Supervisor Leave Arrangements” form via http://research.curtin.edu.au/forms/forms.cfm#supervisor

6.4 Poor supervisory practice - Student use complaints mechanism
- Supervisor attend training for Supervisors, consult guidelines for Supervisors
- HOEA to monitor supervisors e.g. via Annual Progress Report
- Limit number of students according to supervisor load - Student seek a replacement Supervisor via CTC/PGC - PGC, HOEA
- DGS – ORDDissertation is provide by Custom Thesis http://www.ukthesis.org/
- See information for Supervisors (in Guidelines for Thesis Committee Members) http://research.curtin.edu.au/guides/guidelines/tcm.cfm
- See “Guidelines for Establishing the Supervisory Relationship” (under Guidelines) via http://research.curtin.edu.au/forms/policies.cfm

7 Thesis Preparation    
7.1 Supervisor takes excessive time to check final drafts - Supervisor to plan out workload#p#分页标题#e#
- Student to plan ahead to ensure supervisor will be available
- Student/Supervisor to review chapters/sections at regular intervals
- Student approach CTC with any concerns  - Supervisor, CTC
- See Section 11 “Thesis Submission for Examination” of Rule 10: Degree of Doctor by Research and Rule 11: Degree of Master by Research - http://research.curtin.edu.au/forms/policies.cfm#rules

7.2 Student wants to submit thesis without supervisor approval - Student to be counselled regarding implications – a recommendation of fail or major revision from examiners likely if thesis below standard  - Student has to sign declaration
- Review of thesis by alternative person within University recommended - CTC
- DGS - ORD
8 Examination   
8.1 Delays in receiving back examiner reports - Select examiners carefully
- Forewarn examiners of expected submission date – notify if submission delayed
- TEO - ORD sends reminder at set time - Appoint replacement examiner if necessary (as per Rules) - See Section 12 “Thesis Examining Panel” and Section 13 “Thesis Examination” of Rule 10: Degree of Doctor by Research and Rule 11: Degree of Master by Research http://research.curtin.edu.au/forms/policies.cfm#rules

8.2 One Or both examiner(s) request(s) amendments, or revise and submit for reexamination
 - Thesis prepared to high standard of writing and presentation - Proceed with amendments/revision and resubmission if requested within time limit - See Rules [Section 13] http://research.curtin.edu.au/forms/policies.cfm#rules

8.3 One or both examiner(s) recommend(s) thesis be classified as fail - Thesis prepared to high standard of writing and presentation CTC consults with DGS-ORD - See Rules [Section 13] http://research.curtin.edu.au/forms/policies.cfm#rules
- For “Appeals against Classification of Thesis” see Rules [Section 17 (e)-(j)
http://research.curtin.edu.au/forms/policies.cfm#rules